Better World Tours
Terms & Conditions
Terms & Conditions
These are the terms under which we offer Better World Tours Trips. By registering and paying your deposit for a Tour, you are entering into this Participant Agreement with us. Please read these terms carefully before making a deposit or payment for a Tour.
Better World Tours Participant Agreement
Pricing and Inclusions:
Quoted Tour prices are per person. Prices include programming, planning, handling and operational charges and are based on current rates of exchange, tariffs and taxes in effect at the time of booking. Better World Tours will not give a breakdown in the price of a Tour or its parts.
Quoted Tour prices exclude: trip insurance (unless otherwise noted); costs associated with obtaining passports or entry visas (unless otherwise noted); airport departure taxes (unless otherwise noted); excess baggage charges; gratuities to the Tour directors, drivers and guides; transportation other than those specified in the itinerary, meals other than those specified in the Itinerary; sightseeing not included in the Itinerary; and personal expenses such as laundry, communication charges and optional activities (which are subject to availability).
Reservations and Payments:
The deposit is required in order to confirm your booking. Upon receipt of the deposit, the Better World Tours will send you confirmation of your booking. Your final payment date will be listed on the confirmation. If a Tour is already full, Better World Tours will accept deposits on a standby basis. If space becomes available, you will have the choice of joining the Tour by paying in full or forfeiting the space in return for a refund of your deposit. Final payment is due thirty (30) days prior to departure unless otherwise indicated. If your reservation is made within thirty (30) days of departure, the entire cost of the trip must be paid at the time of the request in order to secure confirmation.
We strongly recommend that you purchase trip cancellation and medical insurance. Better World Tours will provide the insurance applications along with your booking confirmation. Any questions about what travel insurance does or does not cover should be addressed directly to the travel insurance company. If you decline insurance coverage, you will personally assume full responsibility for any financial loss associated with your travel arrangements, and you could lose your travel investment and/or have to pay more money to correct the situation.
Cancellation by You:
All payments are non refundable and travel insurance is strongly recommended
Cancellation or Substitution by Us:
We will make commercially reasonable efforts to keep the Itinerary as it has been advertised; however, the final Itinerary may vary due to availability and factors beyond our control. We may in our sole discretion substitute services such as hotels or goods of similar quality for any service or good stated in the Itinerary.
We reserve the right to cancel any Tour because of inadequate enrollment that makes the trip economically infeasible to operate or because of our concerns with respect to the safety, health or welfare of our travelers or staff. If we cancel a Tour, our liability is limited to a full refund of your payments to us and we will not be liable for any other costs, damages or refunds of any kind for any loss, delay, inconvenience, disappointment or expense whatsoever in such circumstances.
Better World Tours acts only as an independent contractor to supply or arrange for the travel services named in your Itinerary or otherwise to procure services or goods from third parties such as airlines, hotels and other lodging providers, local hosts, guides, bus lines, car rental companies, driving services, restaurants and providers of entertainment. Better World Tours., its employees, shareholders, subsidiaries, affiliates, officers, directors, successors, agents, does not own or operate any entity that provide goods or services for your trip. All such persons and entities are independent contractors. As a result, Better World Tours is not liable for any negligent or willful act or failure to act of any such person or entity or of any Suppliers /third party.
Conduct During the Tour:
You are responsible for respecting the authority and following the directions of the Tour guide and the laws of the countries in your Itinerary during a Tour. Better World Tours may exclude you from participating in all or any part of the Tour if, in our sole discretion, your condition or behavior renders you unfit for the Tour or unfit for continuation once the Tour has begun. Unfitness may include, without limitation, any behavior that, regardless of its cause, is inappropriate or offensive or interferes with the delivery of Tour services or may constitute a hazard or embarrassment. In such case, where you are asked to leave the tour you assume full financial responsibility of any unused portion of the Tour and any cost associated with early departure. Should you decide for any reason not to participate in certain parts of the Tour or use certain goods included in the Tour, no refunds will be made for those unused parts of the Tour or goods. You agree to indemnify and hold Better World Tours harmless from and against any costs, damages, losses or liabilities for yourself and any minor you sign for.
Limitation of Liability and Damages: In no event will Better World Tours be liable for any injury, loss, claim, damage or any special, punitive, exemplary, direct, indirect, incidental or consequential damages of any kind, whether based in contract, tort, strict liability or otherwise, that arise out of or are in any way connected with the Tour, even if advised of the possibility of such damages.
Travel Advisories and Warnings:
It is your responsibility to become informed about the most current travel advisories and warnings by referring to the U.S. State Department’s travel website at travel.state.gov. For information concerning possible dangers at foreign destinations, we recommend contacting the Travel Warnings Section of the U.S. State Department at (202) 647-5225 or www.travel.state.gov, and click on “Travel Warnings.” For medical information, we recommend contacting the Centers for Disease Control at (877) FYI-TRIP or www.cdc.gov/travel.
Better World Tours assume no responsibility for any personal injury, property damage or other loss, accident, delay, inconvenience or irregularity which may be occasioned by reason of any matter beyond our exclusive control including but not limited to a delay or cancellation that causes you to miss all or any portion of the Tour, acts of God, acts of government, war, terrorist acts, riots, disaster, weather extremes or strikes. We have no special knowledge regarding the financial condition of the Suppliers, unsafe conditions, overbooking or downgrading of accommodations, mechanical or other failure of airplanes or other means of transportation or for any failure of any transportation mechanism to arrive to depart timely, food poising, health hazards, weather hazards or climate extremes at locations to which you may travel. You understand that health care standards, facilities and services abroad may be different or even inadequate for treating health conditions and difficult in evacuation in case of a medical or other emergency may occur. Without limitation Better World Tours is not responsible for any other causes beyond our direct control.
Assumption of Risks and Release:
If you participate in activities during your Tour, certain risks and dangers may arise, including, but not limited to, the risk of accidents in remote places without access to medical facilities, transportation or means of rapid evacuation and assistance; the hazards of traveling in unsafe or politically unstable areas or under unsafe conditions; the dangers of civil disturbances, war, extortion, kidnapping and terrorist activities; dangers and risks inherent in activities in underdeveloped countries; and dangers of local law enforcement activity. You hereby expressly assume all of these risks and dangers, and you hereby expressly agree to forever release, discharge and hold us and our agents, employees, officers and directors, harmless against any and all liability, actions, causes of actions, suits, claims and demands of any and every kind and nature whatsoever which you now have or which may hereafter arise out of or in connection with your Tour or participation in any activities in which you participate.